Two Weeks Notice Cover Letter

To Leslie E. Wilson
Director, HR
Global Advertising Solutions
400 Bessemer Place
New Parkland, CA 91010
41901

Dear Ms. Wilson,

I am writing to inform you that I am hereby resigning from my position as Advertising Executive with Global Advertising Solutions. Due to personal family obligations, I will need to relocate geographically out of state within the next month. Therefore, it is imperative that I begin to focus my efforts on my upcoming move. My last day of employment here will be October 3, 2014. Please accept this as my official two weeks’ notice resignation letter. I apologize for any inconvenience my departure may cause.

Over the next two weeks, I intend to tie up loose ends on any projects I have or to transfer work that cannot be completed to another senior team member to manage. I have informed my colleagues of my imminent relocation, and they are supportive of working together to make the transition a smooth one. Please feel free to call me at (555)555-5555 should you have any questions.

It has been a pleasure working with everyone here at Global Advertising Solutions, and I have learned so much. I wish the entire staff well. Thank you for your attention and cooperation.

Sincerely,

Stanley Mays

Advertising Executive

A two weeks notice is a formal declaration in writing of your intention to resign in two weeks from the day you submit your letter. It is the standard resignation time frame in the U.S. and will help pave the way for your departure.

On this page, you can select a relevant two weeks notice letter template and click to download for free into MS Word. We also provide concrete career specific reasons for your departure and also offer life-related reasons for your departure. For a complete collection of resignation letters, please check out our comprehensive database of resignation letter templates. 

SEE ALSO > Letter of Recommendation Samples and Writing Guide

Table of Contents: Two Weeks Notice 

  1. Important Information
  2. Simple Resignation Letter Sample
  3. Formal Resignation Letter Sample
  4. Professional Resignation Letter Sample
  5. Email Resignation Letter Sample

1. Important Information

Before submitting your two weeks notice (and setting your desk on fire), make sure you have considered all angles before quitting your current position.

Employment-Related Issues

  • Do you have another job lined up and when does it begin?
  • How much downtime do you have between jobs?

Financial-Related Issues

  • How will quitting your current job affect your bank account – i.e. your ability to pay rent and other expenses?
  • Will you go on unemployment and have you notified your state?

Social-Related Issues

  • Are you about to leave behind a massive task responsibility that will fall on the lap of an unassuming coworker?
  • Do you have any outstanding office grudges? (Kidding, no need to settle scores at this point.)

HR-Related Issues

  • How do you manage remaining PTO – should you take all your time off before you give your two weeks, will you cash out, or forgo it?
  • How will you handle company-owned property, accounts, and files?

Life-Related Issues

  • How will this affect your health insurance – i.e. higher premiums?
  • If you are on a work permit, who should you notify?
  • Have you worked out the details of your 401(k)?

As you can see, ending a job can be trickier than you think. Even if you navigate all these questions successfully, you’ll still have to handle the particular needs of HR and your manager.

  • HR may ask you to write a review of your role in the department.
  • A manager may ask you to detail your work processes or help train another person to handle your responsibilities.

No matter how you manage any of the above questions, always write a letter with two weeks advanced notice. Your manager, coworkers, HR, and others will appreciate the professionalism of providing an exact date of your departure.

Also, don’t be caught flat-footed if your manager terminates your employment immediately. Even though your boss will only end up hurting themselves, they could hurt you too. So be prepared for this possibility by preparing all your account information on the company computer, backup important files, and compile all samples of your work to include in your portfolio.

2. Simple Two Weeks Notice Letter of Resignation Sample

When resigning from your job, you may be at a loss on how to broach the topic to your manager. But no matter what, you should write a letter of resignation that explains the details of your departure. You’ll need a letter that has all the basics in order to properly quit your job. This includes your name and address followed by the date, company name, address, and name of addressee.

A simple letter is ideal for situations where:

  • You are not too familiar with your manager.
  • You want to deliver a neutral tone.
  • You do not feel a need to include a reason in your letter.

Click Here to Download
This MS Word Letter

3. Formal Two Weeks Notice Letter of Resignation Sample

A formal resignation letter is designed for to tender your resignation with a more refined tone than a simple letter format. While it is not necessary to go into further detail here, it is wise to use this type of letter if you work in a more formal work culture.

This letter works if you manager typically communicates more formally. However, if you feel like you know your manager well, a formal letter may come across as stiff.

When it comes to writing a resignation letter, matching the tone to the situation is just as important as the details. Remember to include your name and address followed by the date, company name, address, and name of addressee.

A formal letter is ideal for situations where:

  • The work environment places emphasis on formality and professionalism.
  • You are less casual with your manager but want to show respect.
  • You do not feel a need to include a reason in your letter.

Click Here to Download
This MS Word Letter

4. Professional Two Weeks Notice Letter of Resignation Sample

A Professional Resignation Letter is perfect if you are in an industry where your reputation is a determining factor for future employment, or if you feel that you may work with your manager or company again in a professional manner.

These letters show respect to your employer when you decide to leave a company. Not only does the letter clearly communicate when you will leave (giving ample time to the manager), but also allows you to convey a sense of gratitude for the opportunities given to you.

Remember to include your name and address followed by the date, company name, address, and name of addressee.

A professional letter is ideal for situations where:

  • You are in a field where your professional associations are important for your career.
  • You feel somewhat comfortable showing genuine positive feelings towards your manager.
  • You do not feel a need to include a reason in your letter.

Click Here to Download
This MS Word Letter

5. Email Two Weeks Notice Letter of Resignation Sample

The major difference between an email letter of resignation and a hard letter version is the letterhead. An email letter only needs your manager’s email and a clear subject line — typically written as “Letter of Resignation,” followed by your name.

An email resignation letter may be useful in situations where you are unable to deliver a hard copy of the letter. You’ll use this format when you need to tender a resignation from a remote position.

We recommend to always try to submit a hard letter. However, if you have always communicated with your manager via email, then this format is acceptable.

An email letter is ideal for situations where:

  • You work remote.
  • You want to display a level of gratitude working with your manager.
  • You do not feel a need to include a reason in your letter.

Click Here to Download
This MS Word Letter

Simple Resignation Letter

[Your Name]

[1234 Street Address]

[City, State, Zip]

___________________________________________________________________________________________________

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

 

I would like to inform you of my intention to resign from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

I appreciate the opportunities you gave me during my tenure at [Company Name].

Please let me know what assistance you’ll require from me during the transfer period.

 

Thank you,

 

[Your Signature]

[Your Name]

Formal Resignation Letter

[Your Name]

[1234 Street Address]

[City, State, Zip]

___________________________________________________________________________________________________

[Today’s Date]

 

[Company Name]

[1234 Street Address]

[City, State, Zip]

 

Dear [Supervisor’s Name],

 

Please accept this letter as my formal resignation from my position as [Position Name] at [Company Name], effective from two weeks from today’s date, [Current Date].

I appreciate the opportunities for growth and development you have provided during my tenure. Thank you for your guidance and support.

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward.

 

Sincerely,

 

[Your Signature]

[Your Name]

Formal Resignation Letter

[Your Name]

[1234 Street Address]

[City, State, Zip]

___________________________________________________________________________________________________

 

[Today’s Date]

 

[Company Name]

[1234 Street Address]

[City, State, Zip]

 

Dear [Supervisor’s Name],

 

Please accept the letter as my formal resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

During my time at [Company Name], I have been fortunate for the opportunity to grow and learn more about [Industry Name]. Your guidance and support have prepared me well for the future.

I hope that we will have opportunities to collaborate in the future.

 

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward.

 

Sincerely,

 

[Your Signature]

[Your Name]

Email Resignation Letter

To: [Manager’s Email Address]

Subject: Letter of Resignation – [Your Name]

 

Dear [Supervisor’s Name],

 

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

Thank you for the opportunities to grow and learn under your guidance.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.

 

Sincerely,

 

[Your Signature]

[Your Name]

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